Turn last-minute cancellations into new booking opportunities. SpotFill automatically detects cancellations from your booking software and creates branded, ready-to-post Stories for your open appointment slots. You can also submit cancellations by texting us or completing the online form.
Once a cancellation is received, SpotFill delivers two branded Stories in under two minutes, sent directly to your email and phone via SMS. This saves your team from designing new content every time an appointment becomes available.
SpotFill isn’t limited to cancellations. If you want to promote a treatment, seasonal offer, or special, simply text us or submit the online form, and SpotFill will generate the promotional slides for you.
Your Stories arrive ready to post on Instagram, Facebook, Snapchat, TikTok, and WhatsApp.
Whether you run an aesthetics clinic, med spa, health and wellness business, or manage marketing for multiple clients, SpotFill helps you respond faster and fill up to 35–50%+ of last-minute cancellations.
SpotFill keeps the process simple—from the moment an appointment opens or you decide to promote an offer to the moment your Stories go live. Instead of adding another design task to your front desk or marketing workflow, you receive branded, ready-to-post content with minimal effort.
When a client cancels, SpotFill can automatically detect the opening through your connected booking software. You can also submit a cancellation by texting us or completing the online form. Don’t have a cancellation? You can use SpotFill to promote a treatment, seasonal offer, special event, or other promotion. Simply send the details by text or submit the online form.
SpotFill uses the information provided to create two branded, ready-to-post Story slides. For cancellations, the slides can highlight the available treatment, date, and appointment time. For general promotions, SpotFill creates slides around the treatment, offer, or message you want to share. Smart technology helps shape the promotional message, while your clinic information, branding, and visual style keep the content consistent with your business.
Your two finished Story slides are delivered to your email and phone via SMS, typically in under two minutes. No designing, formatting, opening Canva, or starting from a blank screen.
Review and download your Stories, add your booking link if needed, and share them with your audience. Your content arrives ready to post on Instagram, Facebook, Snapchat, TikTok, and WhatsApp—helping you promote an opening or offer while it is still relevant.
SpotFill can automatically detect cancellations through compatible booking software, but you are never limited to automated submissions. Your team can also text us or use the online form whenever an appointment opening or promotional opportunity needs immediate attention.
Whether you are filling a last-minute cancellation or simply want to push a specific treatment or offer, SpotFill generates the branded slides you need without creating another marketing task for your team.
SpotFill can suggest a relevant treatment to promote based on the available appointment. This helps turn an empty time slot into a timely offer your audience can act on instead of simply announcing that a cancellation occurred.
You can also tell SpotFill exactly which treatment, seasonal service, package, event, or promotion you want featured.
Your clinic information, logo, treatment details, and visual style are built into your Story slides so your content remains consistent with your brand. The result feels like part of your existing marketing—not a rushed, last-minute post.
Get two professionally branded slides and promotional messaging without opening Canva or writing content from scratch. SpotFill gives your team content that is ready to review, download, and share across your social channels.
Your finished slides are delivered by SMS and email, typically in under two minutes. That speed matters when you are promoting a same-day opening, short-notice appointment, limited-time offer, or timely promotion.
SpotFill fits into the workflow your clinic already uses. It can work with popular scheduling platforms, including Mindbody, Square, Vagaro etc.helping you promote openings without changing how your team manages appointments.
You can also trigger SpotFill manually at any time. Text us or complete the online form to submit a cancellation, promote an available appointment, or request slides for a treatment or special offer.
Keep your existing scheduling system. Let SpotFill handle the branded content that helps turn openings and promotions into booking opportunities.
SpotFill helps aesthetics clinics, med spas, health and wellness businesses, and agencies managing multiple clients respond faster and keep their marketing moving.
Instead of allowing open appointments to sit unnoticed—or losing time designing promotional content—your team can quickly turn cancellations and offers into branded social media opportunities.
SpotFill helps aesthetics clinics, med spas, health and wellness businesses, and agencies managing multiple clients respond faster and keep their marketing moving.
Instead of allowing open appointments to sit unnoticed—or losing time designing promotional content—your team can quickly turn cancellations and offers into branded social media opportunities.
Even customers who have opted into email and SMS marketing can overlook promotional messages in crowded inboxes or dismiss frequent texts as just another promotion. Industry benchmarks place average email open rates at approximately 20–30%, and opening a message still does not guarantee a booking.
SpotFill gives your business another way to reach clients through branded social Stories—the content they are already choosing to view. Instead of relying only on email or text blasts, you can place timely appointment openings and promotions directly into your audience’s normal social media experience.
*Results vary based on audience size, location, treatment, offer, timing, posting frequency, and other factors.
Monthly | Annually | |
Early Access Price | $99/month | $950/year |
Price Increase Later | $149/month | — |
Price Locked Forever | ✓ | ✓ |
All Features Included | ✓ | ✓ |
Cancel Anytime | ✓ | ✓ |
No Contracts | ✓ | ✓ |
Early Access Availability | Limited | Limited |
CTA | Subscribe Now | Subscribe Now |
Start using SpotFill to turn open appointment slots and timely promotions into ready-to-post marketing opportunities. Whether you manage one clinic or support multiple health, wellness, or aesthetics clients through an agency, SpotFill can fit into your existing workflow.
Choose the plan that fits your business and start creating branded promotional Stories without adding more work to your team.
Ready to stop losing revenue? Let's get your cancellations filling themselves.
SpotFill typically delivers your finished branded Story in under two minutes, helping your team promote newly available appointments while they are still relevant to potential clients.
Yes. SpotFill can work with popular scheduling platforms including Mindbody, Square, and Vagaro. You can also trigger SpotFill manually when needed, giving your team another way to promote available appointments.
No. SpotFill creates the promotional content for you. Your team simply receives the finished Story, adds the appropriate booking link if needed, and posts it to your social channels.
Not at all. SpotFill automatically adds your logo, business details, and treatment info to professionally designed templates. Just download and post; no design work required.
You can download your Stories and share them on social platforms such as Instagram, Facebook, and TikTok. This gives you multiple ways to put an available appointment in front of your audience.
Yes. You can manually trigger SpotFill whenever you have an appointment opening you want to promote. This makes it useful beyond automatic cancellation workflows when your team needs to fill an available slot quickly.
