SpotFill helps aesthetics, med spas, health and wellness businesses, and the agencies that support them respond to last-minute cancellations faster. Find answers to common questions about how SpotFill works, integrations, content creation, and filling open appointment slots.
SpotFill turns newly available appointments into branded, ready-to-post Stories, helping aesthetics, med spas, and wellness businesses promote openings quickly instead of leaving valuable appointment time unused.
SpotFill typically delivers a finished branded Story in under two minutes, allowing your team to promote a newly available appointment while there is still time for someone to book it.
Yes. SpotFill is designed to work with popular scheduling platforms such as Mindbody, Square, and Vagaro, while also allowing teams to manually trigger content when needed.
No. SpotFill handles the content creation for you, so your front desk or clinic team can receive, download, and post promotional Stories without needing design or marketing expertise.
SpotFill is designed around your existing scheduling workflow and can process available appointment information. You can also manually trigger SpotFill when you want to promote an open slot.
Each SpotFill promotion can include branded Story slides, appointment and treatment details, AI-powered treatment suggestions, promotional copy, relevant hashtags, and delivery through SMS and email.
SpotFill can be useful for agencies managing marketing for multiple clinics because it reduces the time needed to create last-minute promotional content whenever a client’s appointment becomes available.
Yes. SpotFill uses your clinic information, logo, treatment details, and selected visual style to create promotional content that feels consistent with your existing aesthetics, med spa, or wellness brand.
Yes. SpotFill can also be manually triggered when an appointment becomes available for another reason, giving your team a quick way to promote unused appointment time before it goes unfilled.
SpotFill helps shorten the time between an appointment becoming available and your audience seeing the opening, giving potential clients a faster opportunity to claim the appointment instead of leaving the slot unpromoted.
Yes. SpotFill is designed for time-sensitive openings, helping your team quickly create promotional content for same-day or short-notice appointments when fast promotion matters most.
Yes. Your team can add the appropriate booking link before publishing the Story, making it easier for interested followers to move directly from the promotion to scheduling.
Yes. SpotFill can provide promotional messaging along with the visual content, helping your team avoid spending extra time writing copy whenever a last-minute appointment becomes available.
Yes. SpotFill uses AI to help suggest a relevant treatment for an available appointment, giving your promotion more context and helping you market the opening as an actual opportunity.
Yes. Your team receives the finished content first, allowing you to review the Story, make any necessary adjustments such as adding a booking link, and then publish it.
Yes. SpotFill can provide promotional messaging along with the visual content, helping your team avoid spending extra time writing copy whenever a last-minute appointment becomes available.
No. SpotFill is designed to support your existing marketing by handling last-minute appointment promotions. Your regular content strategy, campaigns, and broader social presence can continue as usual.
Yes. SpotFill can help your team respond to individual appointment openings as they occur, giving each available slot a promotional opportunity instead of relying on one general cancellation post.
Yes. SpotFill reduces the manual work involved in promoting open appointments, which can be especially useful for busy teams that cannot stop regular client and scheduling tasks to create social content.
Yes. Agencies can use SpotFill to simplify last-minute appointment promotions for aesthetics, med spa, and wellness clients, reducing repetitive content creation across multiple businesses and accounts.
Stories give your business a quick way to put an available appointment in front of an existing audience. Promoting the opening immediately can create booking opportunities before the slot becomes unusable.
