SpotFill converts your cancellation data into branded Instagram, Facebook, and TikTok Stories — delivered to your phone in under 2 minutes. No design work required.
Here's what's really happening every time an appointment falls through.
Most med spas lose 20–30 slots a month. That's not a rounding error — it's a second location's worth of revenue.
Designing Instagram Stories for open slots eats into the time you should be spending on clients.
Your clients barely respond to last-minute texts. They engage with a beautiful branded Story instead.
From cancellation to filled appointment in under 2 minutes.
In any cloud-based scheduling system — Mindbody, Square, Vagaro, or any other. Or trigger manually via text or form: “Hey SpotFill, I have an opening at 2pm today. Send me my story slides.”
Our AI automation system instantly identifies the treatment name, available time slot, pricing, and your clinic's top treatments and services.
Two branded Instagram Story slides auto-created with your logo and smart treatment suggestions. Includes a bonus FDA/FTC-compliant caption with relevant hashtags for feed posting.
Your two branded story slides are sent to your phone via SMS and email in under 2 minutes. Ready to post instantly to Instagram, Facebook, or TikTok Stories.
From cancellation to filled appointment in under 2 minutes.
“Sixteen years running a med spa marketing agency, and the thing that broke my team every week wasn't strategy — it was the 2pm cancellation text asking for a Story asset in the next ten minutes. That's not a service problem. It's a software problem. So I built the tool that does it in under two minutes, automatically, every time.”
Clinics using SpotFill see results from day one.
"SpotFill recently filled 5 last-minute cancellations in one week. Takes me under 60 seconds to post with my booking link and my slots fill within minutes. We went from losing $8K+ monthly to fully booked."
"SpotFill creates Instagram, Facebook, and TikTok story posts — sent right to my phone instantly whenever we get a cancellation in Square. I just tap to share and cancellations fill themselves. It's the easiest non-pushy marketing tool I've ever used. No more DIY off-brand nonsense!"
"I was losing thousands to last-second no-shows and cancellations. SpotFill makes posting so fast, easy, and stress-free! Now I fill 35–50%+ of those slots and my revenue is up over 30% this year."
SpotFill is purpose-built for aesthetic clinics. Every feature earns its place.
From cancellation signal to branded story slides delivered to your phone and email in under 2 minutes.
Your logo and clinic details are automatically included on every slide. No Canva, no design skills, no hours wasted — just download and post.
Get FDA/FTC compliant, engaging captions with relevant hashtags ready to post, in case you decide to post to your feed.
AI matches the available time slot with your most profitable treatments for maximum conversion.
Seamlessly integrates with Mindbody, Square, Vagaro, and any cloud-based scheduling system. Or trigger manually via text or form.
Receive two professionally designed slides optimized for Instagram Stories. Download, add your booking link, and post.
Stop losing time and money. See why SpotFill fills slots 8x faster.
Select from 7 luxury template styles. Your logo and business details are automatically added to every slide. Templates refresh every 3 months with updated designs.
Only 184 Founding spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes two branded slides — Slide 1: Opening Announcement (logo, last-minute time slot, smart treatment suggestion, location, phone, swipe CTA) and Slide 2: Services Menu + Contact (logo, full service list, address, phone). No design work required — just download, add your booking link, and post.
Cancel anytime, no contracts. Founding members keep this price forever.
Secure checkout by Stripe. Your setup link arrives by email within a minute.
Everything you need to know about SpotFill.
$99/month or $950/year. Founding members lock this rate in forever, even after pricing increases post-launch.
Story slides are optimized for Instagram, Facebook, and TikTok Stories, with a bonus caption if you want to post to your feed as well.
Yes — Mindbody, Square, Vagaro, or any cloud-based scheduler. You can also trigger a Story manually by text or web form.
Under 2 minutes from cancellation detected to branded slides delivered to your phone and inbox.
Clinics typically fill 35–50%+ of last-minute openings within 4 hours of posting, with an average fill time of 47 minutes.
No. Your logo and business details are added automatically to professionally designed templates — just download and post.
Yes, 100%. Every caption template follows FDA/FTC guidelines for medical marketing.
Beverly Hills Sophisticate, Bare Essentials, Effortless Minimal, Alure Atelier, The Quiet Glow, Replica, and The Editorial Edit. Templates refresh every 3 months.
Yes. Your logo and clinic details are added automatically to both slides in your chosen aesthetic style.
Download the two slides from the email or SMS you receive, add your booking link, and post them straight to Instagram, Facebook, or TikTok Stories.
We're capping Founding pricing at 300 clinics so early members lock in the lowest rate forever and get priority support as we scale.
Join 200+ clinics turning their cancellations into revenue. Early Access pricing is available for a limited time — spots are filling fast.
Join the Founding 300“Every empty slot is a story waiting to be told.”
SpotFill clients can opt in to receive SMS messages related to their service. SMS is optional — the platform works fully on email-only delivery.
Slot submission confirmations, story download links, system notifications related to your SpotFill service, and account alerts such as payment failures and security notices.
Typically 1 to 20 messages per month, based on your usage. Message and data rates may apply.
Check the SMS consent box during onboarding to opt in. Reply STOP to any SpotFill message to opt out, or HELP for help.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. See our Privacy Policy for full details.